The Utrechtse Pharmaceutische Studenten Vereniging “Unitas Pharmaceuticorum”, located at Princetonplein 5, 3584CC Utrecht, is responsible for the processing of personal data as reflected in this privacy statement. The privacy statement is in accordance with European privacy law: the General Data Protection Regulation (AVG).

This privacy statement applies to the services of U.P.S.V. “Unitas Pharmaceuticorum”. U.P.S.V. “Unitas Pharmaceuticorum” is not responsible for the privacy practices of other sites and resources. By using our services, you indicate your acceptance of the privacy statement. U.P.S.V. “Unitas Pharmaceuticorum” respects the privacy of all users of its services and ensures that personal information you provide to us is kept confidential

Company data

Name: Utrecht Pharmaceutical Student Association “Unitas Pharmaceuticorum”, further referred to as U.P.S.V. “Unitas Pharmaceuticorum”

Chamber of Commerce number: 40478975

Names of directors: Ghislaine Feron, Emma Holler, Daan Obdam, Ilja Timmermans, Jelle Rietveld

Personal data processed

U.P.S.V. “Unitas Pharmaceuticorum” may process personal data about you because you use the services of U.P.S.V. “Unitas Pharmaceuticorum”, and/or because you provide it to U.P.S.V. “Unitas Pharmaceuticorum” yourself when filling out a contact form on the website and/or the registration form. U.P.S.V. “Unitas Pharmaceuticorum” may process the following personal data:

– First and last name

– Gender

– Date of birth

– Address information

– Phone number

– E-mail address

– IP address


– Study Direction

– Student number

– Dutch- or English-speaking

– Photo

For what purpose and on the basis of which U.P.S.V. “Unitas Pharmaceuticorum” processes data

U.P.S.V. “Unitas Pharmaceuticorum” processes personal data when there is a legal basis for doing so. The legal bases are: consent, agreement, legal obligation, vital interest, and public law duty.

This is necessary to contact you by telephone and/or in writing (by e-mail and/or by mail) if you request it, and/or to contact you by telephone and/or in writing (by e-mail and/or by mail) for sending the membership email and the association magazine and/or informing you about activities and services. Your information is also published annually in the Almanac. Furthermore, your data is processed for handling payments. In addition, U.P.S.V. “Unitas Pharmaceuticorum” may use your personal data when changing activities and services. U.P.S.V. “Unitas Pharmaceuticorum” analyzes your click behavior in the member email and uses your click behavior to improve the website.

How long U.P.S.V. “Unitas Pharmaceuticorum” keeps data

U.P.S.V. “Unitas Pharmaceuticorum” keeps your personal data no longer than strictly necessary to realize the purposes for which your data are collected. Typically, this is the entire time you are studying in the Department of Pharmaceutical Sciences at Utrecht University. If the graduation date is not known, it is the entire time you are enrolled as a member. Your data will not be kept longer than four weeks if no agreement with you is established or the agreement is terminated. If the purpose involves a legal basis, the legal retention period applies. This covers paper and digital authorizations.

Sharing with third parties

U.P.S.V. “Unitas Pharmaceuticorum” will not provide your data to third parties and will only provide them if this is necessary for the execution of our agreement with you or to comply with a legal obligation.

Your name and e-mail address, if actively authorized, will be shared with the Royal Dutch Pharmaceutical Students Association. In addition, your information may be shared with committee members for the purpose of activities. A non-disclosure agreement is in place with these committee members.

We enter into a processor agreement with companies and organizations that process your data on our behalf to ensure the same level of security and confidentiality of your data. Companies we have a user agreement with are MailChimp (for sending the member email), Unit4 (the accounting program to keep track of finances) and Django Web Studio (the company that manages the web hosting).

If data is provided for the purpose of activities to third parties, express permission will be sought from you in advance. U.P.S.V. “Unitas Pharmaceuticorum” remains responsible for these processing operations.

Mapping website visits

The U.P.S.V. “Unitas Pharmaceuticorum” website may track general visitor data, including your computer’s IP address and the time of retrieval and data your browser sends. This data is used for analysis of visit and click behavior on the website. U.P.S.V. “Unitas Pharmaceuticorum” uses this information to improve the operation of the website. This data will be anonymized as much as possible and will not be provided to third parties. In addition, click behavior is tracked from member email. This information is used to improve member email.

U.P.S.V. “Unitas Pharmaceuticorum” uses technical and functional cookies. A cookie is a small text file that is stored in the browser of your computer, tablet or smartphone when you first visit this website. U.P.S.V. “Unitas Pharmaceuticorum” uses cookies with purely technical functionality. These ensure that the website works properly and that, for example, your preferences are remembered. These cookies are also used to make the website work properly and to optimize it. We also place cookies that track your browsing habits so that we can provide customized content and advertisements.

During your first visit to our website, we have already informed you about these cookies and asked your permission to set them. You can opt out of cookies by setting your Internet browser to stop storing cookies. In addition, you can also delete any information previously stored through your browser’s settings.

Rights of data subjects

You have the right to access, correct or delete your personal data. You can do this yourself through the personal settings of your account. In addition, you may send a request for inspection, correction or deletion to U.P.S.V. “Unitas Pharmaceuticorum” will respond to your request as soon as possible, but within four weeks. It is important that you can identify yourself and prove that the data you want to access, correct or delete actually belongs to you. This can be done by sending a copy of your ID with the request. It is not permitted to view other persons’ data.


U.P.S.V. “Unitas Pharmaceuticorum” takes the protection of your data seriously and takes appropriate measures to prevent abuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. The U.P.S.V. “Unitas Pharmaceuticorum” website uses a reliable SSL certificate to ensure that your personal information does not fall into the wrong hands.

Hard drives are secured and kept in a safe. Documents on computers are kept encrypted. Personal paper records are kept in locked cabinets in a locked room.

If you feel that your information is not secure or there are indications of misuse, or if you would like more information about the security of personal data collected by U.P.S.V. “Unitas Pharmaceuticorum,” please contact U.P.S.V. “Unitas Pharmaceuticorum” at is the website of U.P.S.V. “Unitas Pharmaceuticorum.”

Contact details U.P.S.V. “Unitas Pharmaceuticorum”

U.P.S.V. “Unitas Pharmaceuticorum” can be reached as follows:

Mailing address: Princetonplein 5, 3584CC Utrecht

PO Box: 80,000

Branch address: Princetonplein 5, room 2.83, 3584CC Utrecht

Chamber of Commerce registration number: 40478975

Phone: 030-253 57 88

Email address:

If you have any questions about this privacy statement, please contact us at

Of course, we are happy to help you if you have complaints about the processing of your personal data. If, despite this, you still cannot work things out with us, you also have the right under privacy law to file a complaint with the privacy regulator, the Personal Data Authority.

Last modified August 29, 2018.